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Create a Party

Use the Parties Template to organize and manage events such as Birthday Parties, Private Gatherings, or Special Occasions — complete with customizable packages, add-ons, RSVP forms, and scheduling options.

Vignesh Bhaskaran avatar
Written by Vignesh Bhaskaran
Updated today

Steps to Create a Party

Step 1: Access the Party Creation Form

  1. From your Dashboard, go to Services → Parties.

  2. Click Create a Party.
    You’ll be directed to the setup form.

Step 2: Basic Details

Personalise your Party listing to make it appealing on your Service Store.

  1. Title: Give your party a descriptive name (e.g., Birthday Bash or Team Celebration).

  2. Description: Add a summary that explains what’s included or who it’s for.

    Example: “Celebrate your child’s special day with our fun-filled birthday party package — games, food, and more!”

  3. Colour: Choose a colour to visually differentiate your event on your Frontdesk Calendar.

  4. Image: Upload a relevant image (PNG, JPG, or SVG, up to 2MB).

    Tip: Use bright, fun visuals that match your party theme.

Step 3: Party Details

Provide essential information about your event location, staff, and capacity.

  1. Add Location:

    • Add your event address.

  2. Add Staff:

    • Assign hosts or coordinators (e.g., Trainers / Set-up team).

    • Add tags for easy staff categorisation.

  3. Maximum Capacity:
    Set the total number of participants allowed (e.g., 50 guests); this should not exceed the maximum capacity of the event space.

Step 4: Packages

Offer flexible pricing by creating Party Packages that define the cost, included guests, and additional charges.

Adding a Package:

  1. Click + Add Package.

  2. Fill in the following fields:

    • Package Name: e.g., Standard Package or Premium Party.

    • Price (USD): Total cost for the package.

    • Included Children: Number of kids included in the package (e.g., 10).

    • Description: Add details about what’s included in the package.

Payment Options:

  • Accept Full Amount: Clients pay the full fee at checkout.

  • Accept Deposit: Let clients pay a deposit (e.g., $50 or 30% of the total amount).

Additional Options:

  • Allow Additional Children: Add an extra fee per child (e.g., $10 per child).

  • Allow Add-ons: Include extra services or products, such as:

    Example: Gripper Socks, Cake, Decorations.

  • Set Add-on Purchase Cut-off: Decide how far in advance clients can buy add-ons (e.g., 7 days before the party).

Click Add to save the package.
You can create multiple packages — such as Basic, Deluxe, or VIP Party Packages.

Step 5: Set Availability

Define when the party option will be available for booking.

  1. Start Date: Choose Today or a future start date.

  2. End Date: Choose Never or a specific date for limited-time availability.

  3. Day of the Week: Choose Custom Days of the Week.

  4. Add Schedules: Add start and end times for each day.

    Example: Sunday — 6:00 AM to 7:00 AM.

You can include up to six schedules per day.

Step 6: Booking Window

Set when clients can start and stop booking your party.

  • Booking Window Opens: e.g., 6 Months before the event.

  • Booking Window Closes: Set a specific time frame, such as 14 days prior at 8:00 AM.

Step 7: Cancellation Policy

Customize cancellation and refund settings for your party bookings.

  1. Toggle Allow Cancellation.

  2. Choose one of the options:

    • Allow clients to cancel at any time

    • Allow clients to cancel before the start of the schedule (e.g., 30 days prior)

  3. Edit your Cancellation Policy text to match your business terms.

    Applicability: Applies to all party bookings made directly through our platform.
    ​Cancellation: Terms depend on the provider’s policy and timeframe for cancellations.

Step 8: RSVP Form

Capture guest information directly from your Service Store using the RSVP feature.

  1. Enable Create a Party Invitation Page to take RSVPs.

  2. Click Edit RSVP Form to customise fields such as:

    • Child’s Full Name (Optional)

    • Child’s Date of Birth (Optional)

    • Message (Optional)
      ​(The following are Mandatory and cannot be edited.)

    • Parents’ First and Last Name

    • Email ID

    • Phone Number

This form helps you collect important details before the event and manage RSVPs seamlessly.

Step 9: Additional Settings

Age Restrictions

Set the minimum and maximum age allowed for attendees.

Example: Min: 3 years, Max: 12 years. This allows my business to only conduct this party for 3 ~ 12 year olds.

Custom Email Content

Add a personalised message to your confirmation email.

Example: “We can’t wait to celebrate with you! Please arrive 10 minutes before your scheduled party time.”

Step 10: Publish Your Party

Once all details are complete, click Publish at the top right corner.
Your Party will now appear on your Service Store and be ready for clients to book online.

💡 Best Practices

  • Offer multiple packages to suit different budgets.

  • Add optional add-on extras like cakes, decorations, or activities to increase sales.

  • Use the RSVP form to track attendees and collect parent information.

  • Set clear booking windows and cancellation policies to manage expectations.

  • Keep your images and descriptions engaging to attract bookings.

✅ You’ve Successfully Created a Party!

Your Party Service is now live on your Omnify Store — ready for clients to book, pay, and RSVP online with ease.

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