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Create a Camp

Set up Camps to offer limited-time or seasonal programs with flexible schedules and tiered pricing.

Vignesh Bhaskaran avatar
Written by Vignesh Bhaskaran
Updated yesterday

Steps to Create a Camp

Step 1: Access the Camp Setup

  1. From your Dashboard, go to Services → Camps.

  2. Click Create a Camp.
    You’ll be taken to the creation form.

Step 2: Basic Details

You can personalise your Camp to make it stand out on your Service Store.

  1. CampTitle:
    Enter a descriptive name for your event (e.g., Summer Swim Camp or Soccer Skills Clinic).

  2. Camp Description:
    Add a brief summary of what the camp includes.

    Example: “A 5-day summer program focused on improving swimming techniques and endurance.”

  3. Camp Colour:
    Choose a colour to easily identify your camp on your Frontdesk Calendar.

  4. Upload Image:
    Add a photo (PNG, JPG, or SVG, under 2MB) to make your camp listing visually appealing.

Step 3: Camp Details

Provide the core information about where and how your camp runs.

  1. Add Location:

    • Choose In-person or Online.

    • Add the full address (e.g., 395 Santa Monica Place, Los Angeles, CA, 90401).

  2. Add Staff:
    Assign your instructors or staff members.
    You can also add Trainer tags to categorise instructors.

Step 4: Packaging & Pricing

Camps can have tiered pricing based on sessions or options.

  1. Child Limit:
    Set the maximum number of attendees allowed for each session (e.g., 20 participants).

  2. Add a Base Price (e.g., USD 100).

  3. Click + Add Pricing Option to create multiple tiers.

    Example: For example, if a person purchases 1-5 schedules, they'll get it at a basic price of $60. If they purchase 6-10, the price drops to $55. For bulk purchases of more than 11, the price is $50.

💡 Tip: Offering multiple pricing tiers helps attract clients with different commitment levels.

Step 5: Camp Schedule

Set when your camp will be available and recurring.

  1. Select Availability:

    • Start Date: The first day of your camp.

    • End Date: Choose Never for ongoing camps or a specific end date for fixed events.

  2. Select Recurrence:
    Choose Custom days of the week to specify which days your camp runs.

  3. Add Schedule:
    Define class timings for each day.

    Example: Sunday → 6:00 AM – 7:00 AM
    You can add up to six sessions per day.

Step 6: Booking Window

Control how early or late clients can book.

  • Booking Window Opens: e.g., 6 Months before start.

  • Booking Window Closes: e.g., Start of schedule.

This ensures you receive timely sign-ups while managing last-minute registrations effectively.

Step 7: Cancellation Policy

Customize how cancellations are handled.

  1. Toggle Allow Cancellation.

  2. Choose when clients can cancel:

    • At any time

    • Before the start of the schedule (set a specific number of days, e.g., 30 days before start)

  3. Add a Cancellation Policy message.

    Applicability: Applies to all bookings made through Omnify.
    ​Cancellation: Terms depend on your internal policy. Clients should review details before booking.

Step 8: Add-ons

Enhance your Camp with add-ons like meals, merchandise, or extras.

  • Example: Custom Cake or Equipment Rental

  • Clients can add these to their booking for convenience.

Step 9: Additional Settings

Filters

  • Use Parent and Child Filters to categorise your camps for better search visibility.

    Example: Parent Filter → Sports, Child Filter → Swimming.

Custom Email Content

  • Enable Custom Email Content to add personalised confirmation details.

    Example: “Please arrive 10 minutes early. Bring your own water bottle and swim gear.”

External SKU ID

  • Assign a unique SKU ID for tracking or reporting purposes.

Age Restrictions

  • Set Minimum and Maximum Age for participants.

    Example: Minimum: 6 years, Maximum: 14 years

Attendance & Credit Options

  1. Automatically Issue Credits:
    Automatically grant credits to attendees marked absent.

    1. Limit Credits:
      Restrict credits to this specific camp.

    2. Allow Credits Across Camps:
      Permit clients to use credits interchangeably across different camps.

Step 10: Publish Your Camp

Once all details are complete, click Publish at the top right.
Your Camp will now appear on your Service Store for clients to view and book.

💡 Best Practices

  • Use clear, attractive names for your camps.

  • Offer tiered pricing to increase flexibility and sales.

  • Set realistic booking and cancellation rules to manage capacity smoothly.

  • Use custom email content to share reminders or required items with attendees.

  • Keep age limits and attendance options accurate for family or youth programs.

✅ You’ve Successfully Created a Camp!

Your Camp is now live and ready to accept bookings.
Clients can easily register online, choose their preferred dates, and manage their participation from your Omnify Store.

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